17th AOPT Scientific Meeting — Call for Host Proposals, 2027

Local Organizing Committee (LOC)

• Proposals must identify a dedicated committee led by a local organizer or academic chair.
• The committee should ideally represent a collaboration between local research universities, medical schools, or industry partners.
• Please include names, institutional affiliations, and brief roles for each committee member.

Proposed Timeframe

• AOPT meetings have traditionally been scheduled during the February/March window (e.g., March 11–14, 2027) or August window (e.g., August 5–8, 2027). Other timing will also be considered, depending on the number of similar meetings scheduled.
• When proposing dates, please consider local climate conditions and proximity to major cultural events that might influence attendance or travel costs.

Venue and Facilities

• Identify a primary meeting venue, such as a high-standard conference hotel, an academic medical center, or other suitable options.
• The venue must offer a main plenary room capable of classroom-style seating and a dedicated area for scientific poster sessions and exhibits.
• Provide details on onsite or nearby accommodation options, aiming for a block of more than 150 guest rooms at negotiated conference rates.

Preliminary Budget Outline

A high-level estimated budget is required to ensure the financial viability of the meeting. This should include:

• Venue costs — estimated daily rental for meeting and exhibition spaces.
• Catering — per-person estimates for coffee breaks, lunches, and a welcome reception.
• Accommodation — projected nightly rates for single and double occupancy rooms.
• External funding — note any potential grants or marketing support from local tourism boards or government agencies.